This glossary is designed to provide clear definitions of Stellic terminology you might encounter while using our system to manage academic programs, student progress, and degree requirements.
Term | Definition |
Academic Catalog | A detailed document outlining the programs, courses, and academic policies offered by the institution. It serves as the official guide for students and advisors. |
Academic Term | A defined period (e.g., semester, quarter) during which a student enrolls in and completes courses toward their program. |
Advising | The process through which advisors support students by reviewing audits, guiding course selection, and ensuring timely progress. |
Advising Notes | Notes or comments added by academic advisors to a student's record, providing guidance or insights into the student's academic progress. |
Anti-requisite | A course that cannot be applied toward a student's progress if a specified course has already been completed. When a course and its anti-requisite are both taken, only one will count toward degree requirements based on system configuration. Anti-requisites are not shown as scheduling options to students who have completed the conflicting course. If a student registers for both a course and its anti-requisite, the second course will be excluded from all program audits (similar to failed courses). Multiple anti-requisites can be specified using pipe-delimited notation. |
Archive/Archived Student | A student no longer included in the data feed, whose record is turned into a static snapshot with frozen audit and planner data. Archived students cannot log into Stellic and their profiles display a notification banner. |
Audit | A record that outlines the courses and categories required to complete a program of study, along with constraints that define when each requirement is fulfilled. |
Audit Version | A specific iteration or version of an academic audit that reflects a particular set of requirements and constraints for a program of study. An audit version is typically set to apply to a specific entry year or entry term and is aligned to catalog versioning of the institutional curriculum. |
Bulk Export | The process of extracting large volumes of data from Stellic programmatically through the API, which can be performed synchronously for small data sets or asynchronously for larger ones. |
Catalog Term | The specific academic catalog version that applies to a student, usually based on when they entered the institution or declared their program. |
Completion Status | The current progress a student has made toward meeting audit requirements, typically shown as "completed," "in progress," or "not started." |
Constraint | Rules or conditions that determine when a requirement has been met, such as the completion of specific milestones. |
Course Attribute | Tags or identifiers assigned to courses by the institution that can be used to define requirements in audits without listing individual courses. |
Course Equivalency | A course equivalency allows one course to be used in place of another to fulfill a requirement. If a requirement lists a course, any of its equivalents can also be eligible to satisfy that requirement. |
Course Pattern | A format using wildcards (like * or ~) to define groups of courses by code pattern (e.g., MATH-2** represents any 200-level MATH course). |
Course Range | A span of courses defined by start and end course codes (e.g., MATH-200 to MATH-999 means any 200-level MATH course or above). |
Course Set | A collection of courses defined by patterns, ranges, attributes, or other criteria that can be used in constraints within audits. |
Double Counting | Rules governing how courses can satisfy multiple requirements across different programs or within the same program. |
Elective | A course that is not strictly required but is an option for students to complete as part of their academic requirements. |
Enrollment Level | A classification used in Stellic to differentiate between academic levels (e.g., Undergraduate vs. Graduate). It is used across students, programs, and courses to ensure accurate audit and requirement enforcement. |
Enrollment Status | Indicates whether a student has completed, is currently enrolled in, or has planned a course. Common statuses include Completed, In Progress, Planned, and Dropped which are tracked by a student's academic progress. |
Exception | The ability to manually adjust or bypass a requirement or constraint within an audit, typically used by administrators or academic advisors. Common examples include substitutions and waivers. |
Graduation Requirements | The set of conditions a student must meet in order to be eligible for graduation, including required courses, credits, and other academic standards. |
Pathway | A predefined sequence of courses and co-curricular activities. The audit defines what the student must complete. The Pathway recommends when the student completes each course or co-curricular activity. |
Permission Inheritance | The process by which permissions granted at higher levels (such as School) automatically cascade to lower levels (such as Department and Program) based on institutional data structure. |
Placeholder | A representation of a future requirement in a student's plan that can be replaced with an actual course later. |
Plan | A roadmap or schedule that outlines the courses and academic milestones a student needs to achieve to complete their program. |
Planned | A status for a course that a student has added to their academic plan but has not yet registered for. Planned courses help students and advisors map out future terms but only contribute to planned progress. |
Pre-requisite | A course or condition that must be met before enrolling in a subsequent course or meeting a program requirement. |
Program | A structured set of courses and requirements a student must complete to earn a degree or certification. |
Registered | A status for a course in which a student is currently enrolled for an active term. Registered courses count toward in-progress audit evaluations but are not yet finalized for completion. |
Remaining | Audit courses or requirements that have not yet been fully satisfied, often due to missing courses, credits, or other conditions (e.g., GPA thresholds, residency requirements). |
Requirement | A course or category that must be completed in order to fulfill part of a program of study. Requirements can include core courses, electives, and non-course requirements. |
Student Information System (SIS) | A software application that helps schools manage student data. |
Student Profile | A collection of information specific to a student, including their enrolled programs, completed courses, and progress toward meeting requirements. |
Student Progress | A measure of how far a student has advanced in fulfilling the requirements for their program of study. |
StudentSet | A group of students defined by specific criteria (like campus, school, department, etc.) used to efficiently assign permissions in bulk. |
Superadmin | A user role with the highest level of permissions in the system, typically responsible for system configuration and administration. |
Synchronous/Asynchronous Export | Different methods for exporting data based on volume. Synchronous exports provide immediate results in a single call but are limited to smaller data sets, while asynchronous exports handle larger volumes through a multi-step process. |
Taken | A status for a course that a student has completed and is officially recorded in their academic history. These courses are typically factored into degree audits and GPA calculations. |
Transfer Credits | Courses or academic credits earned at another institution that are accepted and applied to a student's program of study at the current institution. |
Unmatched | A status for a course that does not automatically count toward any requirements in the audit. |
User Group | A collection of users with similar permission needs that allows for efficient assignment of permissions. |
Workflow | A defined process for handling student requests or exceptions, such as course substitutions, requirement waivers, or program changes. |