Permissions Overview
Permissions in Stellic control user access and capabilities within the system. These settings determine what admins and advisors can see and what actions they can perform—from creating new audits to performing student-related functions. Superadmins are the users in charge of setting and managing permissions.
If you're unable to view certain users or access specific features, you likely lack the necessary permissions. Contact your administrator for permission updates or assistance with restricted actions. Additionally, students can extend access to other admins through the Settings > Sharing Plan option, where they can choose to share:
Plan only (without grades)
Both plan and audit (including grades)
Permission Categories
Student Permissions: Determines access to student records and what actions users can perform with student data.
Audit Permissions: Controls who can create, view, modify and publish degree audits.
Pathway Permissions: Manages who can create, edit, and publish pathways
Shared Programs Permissions: Governs access to and administration of shared requirements.
Exception Permissions: Controls who can make and approve exceptions to standard requirements.
Institution Permissions: Manages system-wide administrative capabilities and configuration options.
To see the full permissions reference, see the Stellic Permissions Reference.
No Student View Permission
This is the default permission for admin users in Stellic. Users with this permission:
Land on the Programs page when logging in
See Programs as the first option in the sidebar (rather than Students)
Can access Analytics if enabled, but only with limited usefulness
Cannot view individual student records
Student View-Profile Permission
Users with view-profile permission can access:
Basic student information (username, email, entry year, campus)
Student notes (view shared notes with appropriate visibility and add new notes)
The Requests tab, where you can see requests to and from students
This permission does not include access to the student's academic information such as declared programs or registered courses.
Student View-Plan Permission
The plan-view permission provides access to:
Student profile information
Declared programs
Advisor information
Interests
Currently registered courses
Academic planner (without grade information)
Notes which have been explicitly shared
Grade information and GPA are not visible with this permission level.
Full Student-View Permission
The student-view permission provides comprehensive access to:
Complete student profile
GPA information
Degree audit (progress)
Student plan
Courses with grades
Any workflow requests in which the student is enrolled
Notes and all notes that have been created with the default visibility setting